ClassMint Waitlist Privacy Policy

Last updated: August 17, 2026

ClassMint (“ClassMint”, “we”, “us”, or “our”) respects your privacy and is committed to handling your personal information responsibly.

This Privacy Policy explains how we collect, use, store, protect, and otherwise process personal information when you visit the ClassMint website or join our pre-launch waitlist (“Waitlist”).

This policy applies to the Waitlist and pre-launch website. It does not yet govern personal data processed through the ClassMint application once the platform becomes available for use. A separate platform privacy policy may apply when you create and use a ClassMint account.

1. Who We Are

ClassMint is an education technology company developing tools to simplify the creation and management of examinations.

For personal information collected through the Waitlist, ClassMint acts as the data controller to the extent that we determine the purposes and means of processing that information.

For privacy-related questions or requests, you can contact us at:

Email: zaqs.classmint@gmail.com

2. Information We Collect

We collect information that you voluntarily provide when you join the Waitlist or communicate with us.

Depending on whether you join as an individual educator or as an institution, this may include:

Communications and feedback

If you contact us or provide feedback, we may collect the contents of those communications and any information you voluntarily provide with them.

We ask that you do not submit student records, examination papers containing confidential information, passwords, financial information, or other sensitive personal information through the Waitlist unless we specifically provide an appropriate and secure method for doing so.

3. Information Collected Automatically

When you visit the ClassMint website, certain technical information may be collected automatically, depending on the technologies currently used on the website.

This may include information such as:

• IP address;
• browser and device type;
• operating system;
• general interaction with the website;
• referring pages; and
• technical information necessary to maintain the security and functionality of the website.

If ClassMint uses cookies, analytics tools, advertising technologies, or similar tracking technologies, we will provide appropriate information about those technologies and, where required, obtain consent before using them for purposes requiring consent.

4. Why We Use Your Information

We process Waitlist information for specific and legitimate purposes, including:

• registering and managing your Waitlist participation;
• communicating with you about ClassMint and early access;
• notifying you when relevant access opportunities become available;
• understanding how educators and institutions currently create and manage examinations;
• conducting product research and development;
• identifying common problems and needs among prospective users;
• improving ClassMint’s products, workflows, and user experience;
• planning pilots, early-access programmes, and product launches;
• maintaining the security and integrity of our website and systems; and
• complying with applicable legal or regulatory obligations.

We will not use personal information for purposes that are incompatible with the purposes described in this policy without an appropriate lawful basis or, where required, your consent.

5. Legal Basis for Processing

Depending on the particular processing activity, ClassMint may rely on one or more lawful bases permitted under applicable Kenyan data-protection law, including consent, performance of a request you have made, compliance with a legal obligation, or another lawful basis recognised by applicable law.

Where we rely on consent, that consent will be requested for a specific purpose and may be withdrawn, subject to applicable legal limitations.

Kenya’s Data Protection General Regulations require consent to be specific and informed, including information about the purpose of processing, the data collected, third-party sharing, relevant transfers, and the right to withdraw consent.

6. Waitlist and Product Communications

When you join the Waitlist, we may send communications directly related to your participation, such as:

• confirmation of your Waitlist registration;
• early-access invitations;
• important Waitlist updates;
• information about ClassMint’s availability; and
• material changes to the programme.

Where we send promotional or direct-marketing communications requiring consent, we will obtain the appropriate consent and provide a clear and accessible way to opt out.

You may unsubscribe from optional marketing communications at any time. Opting out of marketing communications will not prevent us from sending essential communications relating to your Waitlist participation where permitted by law.

Kenyan regulations provide data subjects with an absolute right to object to direct marketing and require clear, accessible opt-out mechanisms.

7. Product Research and Insights

Information you provide about your examination practices may be used to understand broader patterns among prospective ClassMint users.

For example, we may analyse aggregated information about examination frequency, commonly used tools, or common workflow challenges to help determine what ClassMint should prioritize.

Where information is used for broader research, reporting, or product insights, we will seek to use aggregated, anonymised, or otherwise de-identified information where reasonably appropriate.

We will not publicly identify you or your institution as a ClassMint customer, partner, or user without an appropriate basis or permission.

8. How We Share Information

We do not sell or rent your personal information.

We may share personal information where reasonably necessary for the purposes described in this policy, including with:

• technology and infrastructure providers that help us operate the website and Waitlist;
• email and communications providers;
• analytics or security providers, where used;
• professional advisers where reasonably necessary; and
• government authorities or other parties where required by law or necessary to protect legal rights.

Where we engage third-party data processors, we will take appropriate steps to ensure that personal information is handled in accordance with applicable data-protection requirements and our instructions.

Kenyan regulations require controllers engaging processors to do so through written arrangements addressing data protection obligations.

We do not permit third-party service providers to use your personal information for their own unrelated purposes merely because they provide services to ClassMint.

9. International Data Transfers

Some of our technology or service providers may operate or process information outside Kenya.

Where personal information is transferred outside Kenya, ClassMint will take appropriate steps to comply with applicable Kenyan data-protection requirements, including using appropriate safeguards or obtaining consent where required.

The Kenya Data Protection Act restricts transfers of personal data outside Kenya unless adequate safeguards are in place or the relevant legal requirements are otherwise satisfied.

Where appropriate and practicable, we will identify relevant categories of recipients and transfer locations in this policy or other applicable notices.

10. Data Security

We take reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, alteration, disclosure, destruction, or other unlawful processing.

These measures may include appropriate access controls, secure authentication, encryption where appropriate, system monitoring, backups, and other safeguards appropriate to the nature of the information and the risks involved.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. We therefore cannot guarantee absolute security.

We will continue to review and improve our security practices as ClassMint develops.

11. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, enforce agreements, and maintain appropriate business records.

For Waitlist information, we intend to periodically review whether the information is still needed for early-access, product-development, communication, or related purposes.

When personal information is no longer reasonably required, we will delete, anonymise, or otherwise securely dispose of it, subject to applicable legal obligations.

Kenyan regulations require organisations to maintain a retention schedule and periodically review whether retained personal data is still necessary.

12. Your Data Protection Rights

Subject to applicable law, you may have rights concerning your personal information, including the right to:

• be informed about how your personal information is used;
• request access to personal information we hold about you;
• request correction of inaccurate, outdated, incomplete, or misleading information;
• object to certain processing;
• request erasure of personal information in circumstances provided by law;
• request restriction of certain processing;
• request data portability where applicable; and
• withdraw consent where processing is based on consent.

Requests relating to these rights can be sent to: zaqs.classmint@gmail.com

We may need to verify your identity before acting on certain requests.

Kenyan law expressly recognises rights including being informed, access, objection, correction, erasure, and data portability, subject to applicable conditions and limitations.

13. Complaints

If you believe that your personal information has been handled in a way that violates applicable data-protection law, we encourage you to contact us first so that we can investigate and attempt to resolve the issue.

You may also have the right to lodge a complaint with the Office of the Data Protection Commissioner (ODPC) in Kenya.

The ODPC is the statutory authority responsible for overseeing data protection and handling data-protection complaints in Kenya.

14. Children’s Privacy

The ClassMint Waitlist is intended for educators, professionals, and representatives of educational institutions. It is not directed toward children.

We do not knowingly request or intentionally collect personal information from children through the Waitlist.

If you believe that a child has provided personal information to us through the Waitlist, please contact us at zaqs.classmint@gmail.com so that we can review and take appropriate action.

15. Changes to This Privacy Policy

As ClassMint develops, our data practices may change.

We may update this Privacy Policy from time to time to reflect changes in our services, technology, legal requirements, or data-processing practices.

When we make material changes, we will update the “Last updated” date and, where appropriate, provide additional notice.

We encourage you to review this Privacy Policy periodically.

16. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or the way ClassMint handles your personal information, please contact:

ClassMint
Email: zaqs.classmint@gmail.com

We will handle privacy requests in accordance with applicable law.

17. Scope of This Policy

This Privacy Policy applies specifically to the ClassMint website and pre-launch Waitlist.

When the ClassMint platform becomes available and users begin creating accounts, storing examination materials, collaborating within institutional environments, or using other ClassMint services, additional privacy terms and notices may apply.

Those terms will describe the processing associated with the ClassMint platform, including examination content, account information, institutional workspaces, permissions, and other information generated through use of the service.